What a Resignation Letter Should Include
- A clear statement that you are resigning
- Your last working date (based on your notice period)
- A brief, genuine thank you
- An offer to help with the transition (optional but professional)
What to Leave Out
- Reasons for leaving (not required and can cause problems)
- Complaints about management, colleagues or company culture
- Details about where you are going
- Anything you would not want read out in a legal dispute
Simple Resignation Letter Template
Template
[Your name]
[Date]
Dear [Manager's first name],
I am writing to formally resign from my position as [Job Title] at [Company Name], with my last day of work being [Date — based on your notice period].
I am grateful for the opportunities I have had during my time here and for the support you and the team have provided.
I am committed to making this transition as smooth as possible and am happy to assist with handover during my notice period.
Thank you again for everything.
Sincerely,
[Your name]
[Your name]
[Date]
Dear [Manager's first name],
I am writing to formally resign from my position as [Job Title] at [Company Name], with my last day of work being [Date — based on your notice period].
I am grateful for the opportunities I have had during my time here and for the support you and the team have provided.
I am committed to making this transition as smooth as possible and am happy to assist with handover during my notice period.
Thank you again for everything.
Sincerely,
[Your name]
Before You Send It
- 1
Tell your manager in person first
Never send a resignation letter before having the conversation. Request a private meeting, tell your manager you are resigning, then hand them the letter (or email it immediately after). Being told by email before the conversation is a poor experience for your manager and damages the relationship.
- 2
Check your notice period
Your employment contract specifies your notice period — usually 2–4 weeks. Count from the date you hand in your resignation. In Australia, the Fair Work Act sets minimum notice periods based on length of service — check your contract against this.
- 3
Send via email and give a physical copy
Email creates a timestamped record — important if there is ever a dispute about your last day or notice period. If your company is formal, also print and sign a physical copy.
Burning bridges is not worth itIndustries are smaller than they seem. Your manager today may be your reference, client or colleague in 5 years. Keep the resignation letter warm and professional regardless of how you feel about leaving.
Frequently Asked Questions
No — you are not legally required to give a reason for resigning. A simple statement of resignation and your last day is sufficient. If asked verbally, you can give a brief honest answer ("I have decided to pursue a different direction") without elaborating on specifics you would rather keep private.
No — in Australia (and most countries), you have the right to resign from employment. An employer cannot refuse a resignation. They can ask you to work your notice period (as specified in your contract) or may pay you out in lieu of notice, but they cannot prevent you from leaving.